LexCloud

Introducing LexCloud

Law firms are an attractive target for cyber criminals, due to the confidential nature of their clients’ information and the volume of funds passing through trust accounts at any given time. Law firms are in a position of ‘trusted advisor’ to their clients, and there is enormous risk of severe consequences and reputational damage if a firm experiences a cyber security event.

Cyber security breaches occur every hour, every day – in fact, every 7 minutes. It is a vital area of information technology for law firms, and requires best-in-class innovative solutions. Cyber attacks are not a matter of ‘if,’ they are a matter of ‘when.’

LexVeritas is proud to partner with AUCloud to deliver the LexCloud solution to the legal market.

The Benefits of LexCloud

LexCloud

The LexCloud Solution – keeping your firm’s data secure and stored safely onshore.

Whilst cloud services are not new, there is increased scrutiny by all stakeholders in a legal environment to ensure firms know and understand where their data is located, who is looking after it, how often it is being maintained and backed up, and what strategies are in place to secure it 24/7.

Cloud services overall provide enormous flexibility, agility and efficiencies in data access, management, and use.  However, the ability to protect that data breaks down as it is moved, managed, stored, analysed, and used across the global digital supply chain. 

Legal firms’ clients are demanding localised control of their data – a notion called ‘sovereign data protection.’ The assurance that the data never leaves Australia is a client demand that is justifiably on the rise.

Currently, amongst many cloud providers in the market, even if they ensure law firms that the physical servers are located in Australia, there is still meta data and analytics that is shared with parent companies offshore as well as operational staff located around the world who have access to your information. This means that you put your data at risk of exposure to global networks of cyber criminals.

LexVeritas partners with AUCloud to assure that our clients’ data will never leave Australia – we want certainty that no individual and no foreign government can access our clients’ information. 

LexCloud is available in a single or dual solution.

LexCloud is available in two solutions:

1. LexCloud Resilience

Cybersecurity Solution

  • Access to our security operations centre

    • Continuous protective monitoring
    • Incident detection and response
    • Expert analysts and playbooks
    • Complementary add ons
    • Transparency and audit capability

  • Microsoft 365 backup

    • Backup
    • Retention
    • Restoration

2. LexCloud Hosting

Infrastructure as a Service (IAAS)

  • Sovereignty

    • Data securely stored locally (Sydney, Melbourne and Canberra)
    • Data is managed by Australian security cleared professionals

  • Security

    • Meets and exceeds the Australian Signals Directorate ISM control requirements

  • Performance

    • Build and access highly scalable and highly secure capacity

LexCloud

Why LexVeritas Chooses to Partner with AUCloud

AUCloud, an ASX listed company, provides highly secure, standards based, sovereign cloud Infrastructure-as-a-Service to Australian Government, Critical National Industry communities and security conscious enterprises. AUCloud solutions enable customers to benefit from sovereign data protection with the scale, automation, elasticity and lower costs typically associated with global cloud offerings.

LexCloud, powered by AUCloud, is the Superior Choice for Law Firms.

  • Data securely stored locally.

    All data securely stored and managed within Australian controlled and located data centres with sovereign ownership limiting application of foreign legislation and extra jurisdictional access.

  • Superior sovereign security assurance

    We are owned by Australians and managed and operated in Australia by security cleared Australians. All our services and the data we manage remains in Australia –ALWAYS. This includes customer data, metadata, monitoring and derived analytics data. Our Community Rules Information Security Policy (CRISP) guarantees higher security of everyone’s data and distinguishes our service in the market.

  • Built to Government specifications

    Our solutions are developed in conjunction with, and for, Government and Critical Industry sector organisations to operate to the highest level of security. We meet, in fact exceed, the Australian Signals Directorate ISM control requirements.

  • Enhanced operational effectiveness.

    We integrate world leading API based IaaS automation, orchestration and monitoring practices that make it quicker, easier and more secure to transition at scale to cloud. Our advanced engineering enables improved service levels and proactive automated alerting.

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LexTalent

We pride ourselves on our ethical and transformational approach to talent management, and seek to elevate the practice of talent management in the legal industry by using systems and processes that promote best practice, while adhering to the regulatory code of conduct.

Technology is key to our point-of-difference; we combine the knowledge of our own experienced talent experts together with market leading artificial intelligence talent technology to source and place the right candidate with the right role.

We have formed strong and meaningful partnerships with law firms and their leaders, and strive to ensure the long-term success of candidates, both for themselves in their career, and for their employers. We are not interested in merely a transactional relationship and our pricing structure reflects this.

Personnel Administration

Administration is a word we all love to hate. Unfortunately, though, change is inevitable in a business, and when changes arise, they need to be dealt with in a swift and timely manner.

To aid the adjustment process, we offer employee services through our partner platform, Employment Hero. This platform gives your staff direct access to leave requests, salary adjustments, payslips, and more, leaving you with final decisions – not the administrative processes along the way. 

Transactional Accounting

Our transactional accounting team is staffed by legal bookkeepers that have extensive experience in the nuances of law firm accounting. This service offering is focused on the following key activities:

  • Accounts payable, including the processing and payment of matter related disbursements. Our team processes your supplier invoices and sets up payments to ensure your vendors are paid on time and your firm can focus on the legal matters at hand.
  • Our accounts receivable team monitors your firms bank account to ensure your client payments are allocated correctly and that your firm is receiving regular information in relation to your cash position.
  • Our general ledger team performs daily bank reconciliations on your general account as well as all your end of month journal entries.


Our focus is to enter data once, correctly, and use automation relentlessly.

Compliance Services

With an ever-increasing regulatory landscape our compliance services team ensures that your firm is meeting its compliance obligations in the following areas:

  • Lodgement of Business Activity Statements
  • Income Tax returns
  • Fringe Benefit Tax
  • Audited Financial Statements
  • ASIC Lodgements
  • Single Touch payroll
  • Payroll tax
  • Superannuation payments.

Financial Planning and Analysis

The competitive landscape that law firms operate in is constantly evolving. These changes can have a significant impact on the financial performance of a firm. As a law firm leader, you need to understand your numbers so that you are in a position of strength to be able to capitalise on opportunity or navigate challenges and risk.

Our analysts in our Financial Planning & Analysis (FP&A) team can assist you with the following:

  • M&A analysis
  • Due diligence
  • Budget preparation
  • Scenario planning
  • Cashflow analysis
  • Statutory and compliance reporting
  • Client reporting
  • Monthly director reporting
  • Implementing Microsoft Power BI

Credit Card & Travel

We understand that operating in a professional services environment requires your people to be on the move. We have partnered with Uber for Business and CT Connections to provide a land and air travel program that leverages our combined purchasing power to get more competitive rates on hotels and airfares.

We know that reconciling credit card transactions following a business trip can be laborious and time consuming. We have partnered with Serko, a best-in-class expense management platform, to significantly reduce the manual effort required in this process. Let LexVeritas do the time-consuming work for you!

Payroll

Within a professional services environment your people are your greatest asset. It is therefore imperative they are paid appropriately and have access to a best-in-class rewards and benefits platform. By utilising our payroll service, you will ensure your staff have access to a dedicated payroll team to answer any payroll related questions. Our payroll team focus on:

  • Onboarding new hires
  • Offboarding terminated employees
  • Processing of pay events per your firms’ policy
  • Single Touch Payroll event and finalisation reporting
  • Payroll tax compliance
  • PAYG withholding and remittance
  • Superannuation Guarantee management
  • Salary sacrificing, including novated leases.
  • Employee expense claim management
  • Expert knowledge of the Legal Services Award

We have partnered with Employment Hero as our payroll and HR technology provider.

Workforce Planning

Planning your workforce is an essential part of safeguarding your firm into the future.

With our team, you will have access to dedicated People & Culture professionals who will assist you in identifying and meeting your future workforce requirements.

We make it our business to understand your business, to be able to provide you with the most appropriate services suited to your organisation, helping map out your staff and help you identify business critical talent you need to acquire, develop and nurture.

Employee On-boarding

Identifying a candidate can seem like a long process, but this is just the beginning.

Employee onboarding starts from the moment a decision is made on who to hire. This includes everything from issuing offers of employment to deploying all relevant induction materials.

Induction consists of a series of short online videos and compliance training, specific to your firm. These are available completely online, making it accessible to anyone, anywhere.

In the background we organise your new employee’s access to all systems and resources they require, for them to commence work on day one, and commence billing on day one.

Learning & Development

Part of developing your workforce is to ensure all staff members continue to learn and develop within your organisation.

We will work with your firm to develop materials to keep staff up to date on their technical skills and ensure they meet their ongoing compliance requirements.

Our Learning Management System (LMS) consists of a database with over a thousand development and compliance videos on a large range of topics.  We will develop a package suite to your organisation. We will further monitor compliance with regards to mandatory training and provide feedback to your leaders and managers.

Legal Automation

Legal automation is the use of software to automate the manual tasks that lawyers carry out in the course of their role.

The lawyer’s role can be seen as a mixture of advice – applying their knowledge and judgement to a given scenario – and of process, taking on the routine tasks (often around paperwork) that are necessary to fulfil legal requirements in a robust and compliant way.

Legal automation is aimed mainly at the process part of a lawyer’s job. Legal automation exists to free up lawyers’ time from low-value process work and enable them to focus on more important tasks.

Performance Management

Business success is a direct result of managing your business’ performance.

We will assist your organisation in an annual review process to ensure leaders, managers and staff are meeting to discuss performance and the impact on the firm. We will assist you identify excellent performers, to create a plan on how to further develop them, keep them engaged and incentivised.

We are experienced in managing staff performance, good or poor, and we will work with you to enhance your business performance through ensuring your staff’s performance is aligned with your firm’s goals. You can engage our staff on more sensitive matters when there is a need to establish performance improvement plans for any of your staff members.

Salary bench-marking

Securing top talent is crucial to a firm.

We will assist in salary benchmarking to make sure you are competing appropriately in the marketplace. We will be able to advise you on comprehensive remuneration packages, including incentives schemes and bonus structures.

Managed IT Support & Services

Our experienced Service Desk team are here to ensure that your team has an optimised technology experience. From managing user accounts, installing new software applications and troubleshooting issues, we are here to help.

Network, Data Centre & Cloud

We work to take the complexity out of implementing and operating the IT infrastructure that underpins the productivity of your workforce. Our Infrastructure team are focused on delivering high-quality service – robust, resilient and reliable.

End-User Computing

Optimise your technology fleet with Lexveritas’ End User Computing services. We help to manage the lifecycle of your computing hardware and mobile device fleet. From managing user accounts, installing new software applications and troubleshooting issues, we are here to help.

Security Management

Information security is an increasing concern in today’s globally digital environment. With so much personal and commercial information stored online or on a computer, it opens us up to different avenues of cyber-attack.

We partner with leaders in the IT security space to ensure your firm is locked down from any attempts to infiltrate its systems. We also provide training to staff to minimise risk in both their work and personal lives.

Strategic IT Road Map Development

In a world of rapidly advancing legal technologies, the firms that thrive will be those that align their strategic ambitions to their technology road-map. Our team has the experience and capability to help your firm realise its strategic goals by planning, designing and executing an aligned road-map.

Outsourced CFO

Our outsourced CFO service is designed exclusively for mid-tier and boutique law firms that require strategic financial advice and oversight however aren’t of the size to justify a full-time headcount. We offer flexible packages so you can leverage this expertise without the price tag of a full-time employee.

Our outsourced CFOs can assist with:

  • Profit maximisation strategies
  • Budget preparation
  • Cashflow modelling
  • Business Process Re-engineering
  • Control environment improvement
  • Management reporting
  • Financial gap analysis
  • Risk mitigation
  • Fundraising
  • Forecasting analysis
  • Scenario planning
  • Accounting and audit support
  • Firm valuations
  • Firm analysis and cost control
  • Working capital improvements

We have extensive law firm experience and have become a trusted advisor to our clients.